Adminja is a client management platform created specifically for  Virtual Assistant which automates client schedules, status reports, forms, and assignments, seamlessly monitors your time, and captures every last detail, ensuring that nothing slips through the cracks. It helps to Streamline the processes and concentrate on completing tasks on time.

Bryan Lewis founded the company, headquartered in Chicago which began operations in 2016 as a “one-stop-shop” solution where all of a VA’s day-to-day workflows can be managed in one location using Adminja. And is dedicated to giving virtual assistants the resources they need to keep everything in order.


About Adminja

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Adminja focuses on helping the virtual assistants by reducing the challenges involved in handling multiple clients and it’s like an admin which focuses on the workflow, progress, and an automatic report generator of the task. It provides virtual assistants the resources they need to keep everything in order and it all happens under 30 minutes thereby utilizing the time even more productive and can concentrate on other main tasks.

Every client in Adminja has their dedicated Workspace, allowing one to keep all of their details, tasks, time, and billing organized and accessible in just three clicks. And keeps track of each of the clients’ recurring plans in real-time, notifying you when they’re about to expire and automatically renewing them when the time comes.


Why Adminja

  • Adminja incorporates Kanban-style task boards with features tailored to Virtual Assistants to give you a familiar yet efficient way to manage and execute your workload.
  • Virtual Corkboard is the masterpiece of Adminja which performs,
    1. Keep client information organized as reminders, addresses, and bookmarks in personalized color-coded lists.
    2. Can restrict visibility to clients and non-admin teams.
  • Adminja shows the current status of  Client Plans on your Dashboard and in each Client Workspace, thereby always knowing where you stand.
  • Adminja is the best way to monitor, organize, and report on your time without letting interruptions get in the way.
  • With quick invites, single-click permissions, and seamless delegation, Adminja makes it easy to bring on and manage team members.
  • The reporting engine in Adminja produces stunning results with numerous customization options.
  • They have their resources for Virtual assistants and can know who uses Adminja worldwide in customers’ block.
  • client plans, repetitive tasks, and client status reports can be automated.


Adminja Features

Adminja has updated features that best suits current technology and Virtual assistants running out of time which includes:

  • Client Workspace and dashboard
    1. It’s a big time-saver to set up a central hub where you can handle multiple clients with the color-coded board for keeping it organized.
    2. can collaborate with clients via an invitation to a workspace.
    3. The Dashboard connects everything, keeping you up to date with every client at a glance while also offering insights into the recent activity and your work progress.
  • Client Plan tracking
    1. Adminja shows you the current status of your Client Plans on your Dashboard and in each Client’s Workspace, so you always know where you stand.
    2. Client Plans are automatically renewed on a predetermined timetable or when their retainer is depleted.
  • Task Board
    1. The taskboard is based on the Agile- Kanban-style task boards of an organized manner.
    2.  consists of saved and repetitive tasks.
    3.  Can delegate the task to other teams with a single click.
    4.  Notified of the task done and Can set personal reminders.
  • Client details board
    1. Client details are set in an organized manner.
    2. Email and Mail-to-Adminja can be used to send notes directly to your Workspaces.
    3. New team members can be onboarded in minutes rather than hours now that all is in one place.
    4. Can filter and search client list and contains embedded images and files in notes.
  • Time tracking
    1. The simplest way to keep track of, plan, and report on your time without being distracted by interruptions.
    2. The game-changing multi-timer of Adminja helps you not to waste even a minute and can keep accurate track of where your time is going as you switch from task to task.
    3. Start, pause resume, and turn between Timers with ease.
    4. Multiple rate support is provided by client-specific Time Categories.
    5. Time Entries that were not registered by a Timer can be manually logged.
  • Team management module
    1.  Invite new team members by entering new team members.
    2. Project reminders bring you up to date on the status of assigned tasks and conversations.
    3. Drill down into individual team member tasks and data by filtering task boards and time reports.
  • Reporting modules
    1.  Set up automatic weekly Client Status Report emails to save time.
    2. Schedule Personal Status Reports for yourself on a regular and weekly basis.
    3. Can use own filters for generating reports.
  • Client Billing
    1. Prepare invoices quickly and send them to your clients via email.
    2. When a Client Contract is renewed, a new Billing Period is established to keep track of their plan and assist you in managing anything that occurs during the new cycle.
    3. Adminja will also provide a connection to your payment processor, making it easier for customers to make payments.
  • Forms and Questionaries
    1. Can create own logo to brand the forms.
    2. Can add any number of text fields, drop-down menus, and checkboxes to your design.
  • Sales tracking with leaderboards
    1. Adminja’s Leaderboards will streamline and monitor the sales process from the first touch to the first invoice, allowing you to close more deals.
    2. Can customize the sales activities and plan a flexible sales process.
    3. The task can be scheduled and completed.
  • Integration
    1. Can capture chrome extension for Adminja.
    2. By choosing a unique email address for each Workspace so you can add tasks or notes with a simple email.
    3. By third-party integration, Zapier Adminja is fully automated.


Adminja Plans And Pricing

Adminja classifies the pricing plans into 2 categories

  • Solo – This package includes unlimited workspaces, client monitoring, weekly reports, personalized forms, and more for $29.99 a month.
  • Team –  This package covers everything in the Solo plan plus a team manager, payroll reports, and priority support for $10 per month per participant.
  • Both plans come with a 30-day free trial and you can cancel at any time.


The Solo package is for self-employed virtual assistants. This package gives you access to all of the resources you’ll need to coordinate and handle your clients from a single dashboard.

For organization or managing team the team plan works provided with a dedicated manager as well as payroll for handling payrolls for Virtual assistance.

Other Options

Adminja is the best platform for virtual assistants, especially for India and the Philippines and for the USA for being top in the virtual assistants industry, where they simply their tasks and can even do multitasking when multiple clients are into consideration. It cuts the workspace for spreadsheets and individual client systems. As far as research there is no other platform like Adminja.

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